About the Role
Nexiby LLC is a USA-based software and digital solutions company. We’re hiring an organized, dependable Virtual Assistant to support a busy executive who manages multiple businesses. This is not a data-entry role: you’ll own open items, follow up with external professionals, and make sure nothing important slips through. You’ll handle confidential business, financial, legal, and personal information, so discretion and accuracy are essential.
Key Responsibilities
- Document Management: Consolidate files from Dropbox, OneDrive, email, and desktops into a structured Google Drive system with consistent naming. Organize entity documents, contracts, tax records, statements, and insurance files. Flag duplicates, gaps, and outdated documents.
- Inbox & Calendar: Manage business inboxes, flag priority emails, schedule and confirm meetings, send reminders, and track open conversations.
- Advisor Follow-Up: Coordinate with attorneys, accountants, insurance agents, vendors, and partners. Track what was requested, from whom, and when, and follow up until it’s received.
- Light Bookkeeping Admin: Download and organize monthly statements and receipts, categorize transactions for review, flag business expenses paid from personal accounts, and chase missing records. (No payments, transfers, or fund handling.)
- Deadline Tracking: Maintain a central tracker for capital calls, payment dates, renewals, filings, and appointments, with reminders well in advance.
- Subscriptions & Accounts: Keep a list of active subscriptions, flag unused or unexpected charges, and organize authorized account and portal access.
- Contact Management: Maintain one up-to-date master contact list of advisors, banks, vendors, and partners, including each person’s role.
- General Support: Online research, travel coordination, reservations, and other reasonable administrative tasks.
Requirements
- Excellent spoken and written English, with strong professional email writing
- Comfortable communicating with US-based professionals
- Strong Google Workspace skills (Drive, Gmail, Calendar, Docs, Sheets)
- Comfortable with PDFs, spreadsheets, cloud storage, and online portals
- Highly detail-oriented, organized, and able to juggle multiple deadlines
- Proactive with strong follow-through: a task isn’t done just because an email was sent
- Works independently and handles confidential information with complete discretion
- 2+ years of relevant experience
Preferred
- Experience as a VA, Executive Assistant, or Administrative Assistant, ideally supporting business owners or multiple companies
- Familiarity with Dropbox, OneDrive, basic bookkeeping terms, and task-management tools
- Familiarity with QuickBooks for basic bookkeeping support.
- Experience using AI tools such as ChatGPT, Gemini, or Claude for drafting emails, summarizing information, and research, while checking accuracy and protecting confidential information.
- Experience working with accountants, attorneys, banks, or insurance providers
- Strong Google Sheets or Excel skills
Education: No degree required. Practical skills, English ability, and reliability matter more than formal qualifications.
Benefits
- Salary: Up to BDT 40,000 per month, based on experience and expertise
- Two festival bonuses per year
- Performance-based annual salary increment.
- 14 days sick/emergency leave
- Experience working with international professionals